Your Travel Documents, Simplified: Introducing GetItinerary.com's Document Management System
The Visa Application Headache We've All Had
You've just booked your dream vacation to Paris. The flights are confirmed, the hotel is reserved, and you're already planning which museums to visit. Then reality hits: you need a visa. And with that visa comes a mountain of paperwork—invitation letters, cover letters, detailed itineraries, employer letters, and more.
Suddenly you're copying and pasting flight details into Microsoft Word, double-checking dates, reformatting addresses, and wondering if you've spelled "Charles de Gaulle Airport" correctly. One wrong date or missing detail could mean a rejected application and a ruined trip.
What if there was a better way?
Today, we're excited to introduce GetItinerary.com's Document Management System—a powerful tool that automatically generates professional, visa-ready documents using the information from your booking. No more manual data entry. No more formatting headaches. No more wondering if your documents look professional enough.
Your booking data becomes your documents. Automatically.
Five Document Categories for Every Travel Need
Our system offers five comprehensive document categories, each designed for specific visa and travel requirements:
1. Cover Letters
Personalized application cover letters that explain your purpose of travel to embassy officials. These accompany your visa application and provide context for your trip.
2. Invitation Letters
Perfect for tourist visa applications, business visitor invitations, family visits, and conference attendance. These formal letters invite travelers to visit a country and are often required by embassies worldwide.
3. Leave Approval
Employment leave approval letters for visa applications. These confirm your employer has approved your travel.
4. NOC (No Objection Certificate)
Employment verification documents for visa applications. These confirm your employment status.
5. Travel Itineraries (Coming Soon)
Detailed trip schedules showing your complete travel plan, including flights, hotels, and daily activities. Essential for most visa applications.
Eight Trip Purpose Templates: The Right Language for Your Journey
Different visa types require different language and justification. Our system automatically adapts your document content based on your travel purpose. Choose from:
- Tourist Visa: Leisure, sightseeing, and cultural exploration
- Business Visa: Meetings, negotiations, and professional activities
- Student Visa: Educational courses, seminars, and academic conferences
- Medical Visa: Medical treatment and health consultations
- Family Visit: Visiting relatives and attending family events
- Transit Visa: Airport connections and international layovers
- Conference/Seminar: Professional conferences, workshops, and training
- Other Purpose: Cultural exchange, sports events, and custom purposes
Each trip purpose includes purpose-specific language that automatically populates into your document, ensuring your application uses the right terminology and tone for your visa type.
The Magic of Auto-Population: 60+ Data Points, Zero Manual Entry
Here's where the real power comes in. When you book a flight or hotel on GetItinerary.com, we store all your travel details securely. When you create a document, our system automatically fills in everything:
Your Personal Information
Your full name, email, phone number with country code, address, and country of residence all populate automatically from your profile.
Complete Travel Details
Departure and return dates, trip duration, check-in and check-out dates, and the current document date—all calculated and inserted for you.
Flight Information
Every detail from your booking: departure and arrival countries, airport names, airline, flight numbers, trip type (round trip, one-way, multi-city), departure and arrival times for both outbound and return flights, number of stops, and even formatted full itineraries with connection details.
Hotel Details
Hotel name, full address, phone number, and destination city—pulled directly from your reservation.
Smart Traveler Handling
Traveling with family or colleagues? The system automatically lists all traveler names with proper formatting. Even better, the document language adjusts automatically—using "I am traveling" for solo trips and "We are traveling" for groups. Grammar perfection, every time.
Booking Information
Your order ID, booking date, reservation codes, and even the visa type based on your trip purpose are all included automatically.
The result? Professional documents in seconds, not hours.
Missing Data? We'll Highlight It
Not every field can be auto-filled. Maybe you haven't added your address to your profile yet, or perhaps certain hotel details weren't captured during booking. No problem—our smart validation system catches this.
Any missing information appears with a yellow "PLEASE FILL" badge in your document. Critical missing data shows a red "MISSING" badge. You'll know exactly what needs to be added before submitting your application.
Even better, every document shows a completeness score (0-100%) in the top right corner:
- 100% (Green): Ready for printing and export
- 70-99% (Yellow): Mostly complete, review for missing information
- 0-69% (Orange/Red): Review required, multiple fields need attention
No more guessing if your document is submission-ready. The score tells you instantly.
Customize Everything with Our Visual Editor
While auto-population does the heavy lifting, you're in complete control. Our rich text editor gives you professional formatting tools:
- Bold, italic, and underline text
- Multiple heading levels for structure
- Bullet points and numbered lists
- Text alignment options
- Insert links and images
- Font size and color customization
- Table creation and editing
- Full undo/redo functionality
Make the document uniquely yours while maintaining professional quality.
Version History: Never Lose Your Work
Every time you save, we create a new version. Every. Single. Time.
This means:
- View all previous versions of any document
- Compare any two versions side-by-side to see exactly what changed
- Restore previous versions with one click
- See who made changes and when
- Complete audit trail of document evolution
Made a mistake? No problem. Accidentally deleted an important paragraph? It's still there in version history. This safety net lets you edit confidently, knowing you can always go back.
Get Help with Comments
Have questions about your document? Not sure if something is worded correctly? Use our built-in comments system.
Simply type your question in the comments section, and our customer support team will respond directly. Each document has its own comment thread, making it easy to get help exactly where you need it. Comments show unread indicators, so you'll know when we've responded.
Real Success Stories
Tourist Visa to France
Sarah booked a 2-week Paris trip and needed an invitation letter for her French tourist visa. She created a document using our "Invitation Letter" template with the "Tourist" trip purpose. The system automatically filled in her flight details (JFK to Charles de Gaulle), hotel information, dates, and tourist-specific language. She made one small edit adding a personal note, exported the PDF with a 100% completeness score, and submitted it. Result: Visa approved.
Business Conference in Dubai
Marcus needed both a cover letter and an NOC for a tech conference in Dubai. He created two documents for the same order—one cover letter with conference-specific language and one employer letter. Both documents auto-populated with his flight details. He customized the NOC with his job title and company name, exported both PDFs, and submitted a complete visa application package. Result: Business visa approved.
Family Visit to Spain
The Rodriguez family (4 travelers) visited relatives in Spain. The system automatically formatted all four names correctly ("Juan Rodriguez, Maria Rodriguez, Carlos Rodriguez and Sofia Rodriguez") and adjusted all document language to plural ("We are traveling"). One document served the visa applications for the entire family. Result: All four visas approved.
Step-by-Step: Create Your First Document in 5 Minutes
Step 1: Book Your Trip
Search for flights and/or hotels on GetItinerary.com and complete your booking. All your travel details are automatically stored.
Step 2: Access Your Document Dashboard
Navigate to Dashboard → Documents. You'll see all your orders listed with available templates.
Step 3: Select Template and Trip Purpose
Click "Create Document" next to your order. Choose your document category, select a specific template, pick your trip purpose, and click "Create."
Step 4: Review Auto-Populated Content
The system generates your document instantly with all your data. Check the completeness score and review any highlighted missing fields.
Step 5: Customize and Perfect
Click into the editor, make any desired changes, fill in any "PLEASE FILL" fields, add personal touches, and save.
Step 6: Export and Submit
Once your completeness score hits 100%, click "Export PDF" to download or "Print" for a hard copy. Submit with confidence!
Best Practices for Perfect Documents
Before Creating:
- Complete your profile with your full address and contact information
- Double-check your booking details are accurate
- Research what specific documents your target embassy requires
During Creation:
- Choose the template that matches embassy requirements
- Select the trip purpose that best describes your travel
- Review all auto-populated data carefully
While Editing:
- Fill in all "PLEASE FILL" fields (aim for that 100% score)
- Keep formatting clean and professional
- Proofread for spelling and grammar
- Add personal touches while maintaining formality
Before Submission:
- Verify your completeness score is 100%
- Read the entire document one final time
- Double-check all dates, names, and critical information
- Always export to PDF (not print from browser)
- Download and save a copy for your records
Frequently Asked Questions
Yes! Create as many different document types as needed for your application. You cannot create duplicates (same template for the same order), but you can mix and match categories.
Simply edit the document manually, or use the "Regenerate from Template" button to pull in updated information from your revised booking.
Our templates are designed to meet general visa application standards worldwide. However, always check specific embassy requirements, as some countries may have unique format preferences.
Documents remain in your account indefinitely. Access them anytime you need them.
Absolutely. All data is stored securely and used only to populate your documents. We never share your information with third parties.
All documents export as professional PDF files—the standard format accepted by embassies and consulates globally.
Start Creating Professional Travel Documents Today
Say goodbye to tedious copy-pasting and formatting frustrations. Say hello to professional, visa-ready documents created in minutes.
With GetItinerary.com's Document Management System, you get:
- 4 document categories for all travel needs
- 8 trip purpose templates with specialized language
- 60+ data points auto-populated from your bookings
- Smart missing data detection with completeness scoring
- Rich text editing for full customization
- Version history tracking every change
- Expert support through comments
- PDF export and print-ready formatting
- Multi-document management per trip
